I have some logistical questions about negotiating start-up funds. There are a lot, so feel free to answer some but not all.
First, how are start-up funds dispersed? Some universities offer a lump sum. Then do I provide receipts of things like moving expenses, lab expenses? How does summer salary, RA, etc work in to that?
If the university negotiates by line item, what if something costs more or less than my estimate? For example, if I asked for $4K in moving expenses and they only cost $3k, what happens to the $1K?
Next, I'm wondering about logistics of the actual negotiation process. This is what I imagine happening: Dean calls with offer and salary. I say I will think about it and will email my start up needs. Email needs and set up a time to talk. Talk by phone and negotiate. Say I will think about it again and then either accept or go back a second time to negotiate. Does that second round ever happen? And is it better to negotiate by phone or email?
Finally, if you don't "fold" on some things in the first round, do you ever worry that you will somehow lose the deal? I already have a job, but want the new job but feel strongly about some terms. If you stand firm, does the dean ever fold? Or is it the candidate who always folds? (without competing offers)
Some anecdotes from successful negotiators would be great! This is at an R2, so we're not talking big money/needs, more like around $50K.