Should you also write thank you emails to the deans who met with you? Or just the faculty? Thoughts on this?
Date: 16 Mar 2016 17:52
Number of posts: 9
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Do you have any advice on doing this quickly? On average, I've met with 25 people per interview, and writing thank you notes has always been painfully slow for me, worrying about each word or phrase.
@test All my thank you notes were copy/paste jobs minus one or two sentences that personalized my experiences with the person I emailed. The notes don't have to be very detailed or too long. This made the process go a lot faster and I got a lot of nice notes back in response.
Okay, and if it's been a couple weeks since my visit, do you think it's okay to send them now?
Hrm.. this is not good. folks should really write thank yous within 3/4 days max. Your thank yous now will likely fall on deaf ears and will be perceived as you perhaps having no other options. I'd say forget it.
At a minimum, you should always write a thank-you e-mail to the search committee chair and maybe the department chair (in my experience the dept chair was always highly involved in the search as well). If there is a search committee that is 5 or fewer people, you should write individually to them as well. It's ok if you met with 25 people and you don't write to all of them, but you should at least write to that subset no matter what. If there is no formal search committee because the department is small (~10 or fewer people), then you should TRY to write to all of them who you met with.
In the last search we ran, our second-choice-on-paper candidate did not send any thank-yous, after having a good visit. I personally was still a fan of him as a backup to the top choice candidate, but from the way the others were talking, that inaction of not thanking us was enough for them to think he was not interested and they would not be willing to extend him an offer if #1 had not accepted.* Luckily our top choice candidate (who did send thank yous!) accepted the job so it was a moot point. But I mention this story here so that you all know just how seriously these little e-mails can be taken. At LEAST send the one message to the one person you were in contact with the most. That would have gone a long way for our candidate #2 had #1 not accepted. (Candidate #3 thanked us individually, but was, going into the interviews, the definite third choice behind #2.)
*btw my colleagues are not stupid — there was a bit more evidence that #2 was not as enthusiastic as the others about the position — but it was still amazing just how much the lack of thank-yous downgraded this candidate.
Yeah, sending thank you notes after a week is a bad idea. I'd think you want to send them a few days after the visit. Also, don't send one e-mail to everyone you met with (with everyone CC'ed). Send a personal e-mail to each person you met with.