Okay, so I'm a little nervous. One of the schools I'm applying to, the one I'm most interested in by the way, had their applications due yesterday. On Thursday, I overnighted three separate letters to them (it was not my choice to do this but because of letter writers not paying attention, this is what I ended up having to do). Of the 3 packages, 1 made it there fine but 2 of the 3 were missent (I'm not sure the details of this or where they went). Because they were missent, the packages did not arrive on Friday by 12:00pm (as was guaranteed). Instead, they arrived on Saturday, when no one was there to take them. The packages were delivered and I have the name of someone who signed for them, it was someone in the residency building (I'm not sure if it was some random person or someone who works there). However, now I'm worried about whether my materials will ever make it to their destination and if they do, where do I go from there? Obviously, my packages are not in the correct location and right now all I can hope is that because the deadline was on a Saturday that people are aware of the materials being delivered somewhere else. Aside from going to the post office tomorrow to request my money back, what else should I do? One of the packages that were missent were my application materials. Should I bother to email the search chair? Also, all materials had to be sent in hard copy so it isn't like I could have just emailed them yesterday and hope the missent letter of recommendation made it there eventually. I'm worried about not being considered for the position because of this debacle. Thus, I was wondering if anyone had any advice? I had to stop myself from emailing the chair yesterday about this mess because I didn't want to seem annoying as there is no email included on the job ad (and I would have to look it up).
Date: 02 Oct 2011 15:47
Number of posts: 10
RSS: New posts
For most positions reviewing of applications may begin on a certain day, but it doesn't mean you won't be considered if your materials come after that. If it is a firm deadline, it is a little riskier. Either way, it doesn't seem like a big deal to email the chair. The letters shouldn't be a big deal, but obviously you want your other materials to be in on time. I wouldn't stress too much about it.
Good luck getting the post office to refund you. This happened to me last year. I eventually gave up. Wasn't worth the time and effort it was taking.
So you are thinking that I should? Fortunately, they are reviewing on 10/1 and there was no due date specified.
If I email, should I include my application materials (zipped) or just let the search chair now?
Well, now that it is Monday, I would call the psychology office and say that according to USPS tracking your package, which was supposed to be delivered on a Friday, was delivered on a Saturday and you are wondering if they could let you know if they are in receipt of your materials.
You should be able to get a refund from USPS if they didn't hold up their end of the bargain.
As for your application…now is not the time to keep a cool head. I would gather up as much scrap paper as you can, stuff it in an envelope and send it to the committee. Make sure that you use a return address from another prestigious institution where you believe that people may be applying from. Keep doing this, trying to cover as many schools as possible. Just don't let them know you are sending it (i.e., you may have to drive to some of these schools and send off the scrap bombs). Be sure to label them as supplementary application material.
What kind of materials make the best scrap bombs? ;)
I left a message, I'll update once I receive a response.
@old man winters
what are you talking about? OP, I would ignore this.
Yea, I was just trying to see the humor in it.
I did speak with the search chair and she said not to worry about it as 10/1 was a review date and not a deadline. She also said she'd double check whether my materials arrived when she gets to the office tomorrow.
If it makes you feel any better one of my letter writers hasn't sent out any of the materials for jobs with an Oct 1st deadline. Oh and they don't respond to my emails either.
That was my experience last year. One of mine was late for each deadline. This year, she has been better.
However, the chair emailed me back and she said all my materials made it.