Wondering what the protocol is for publications submitted during a job transition - leaving one university and going to another. How do you handle the university affiliation on these publications? Just looking for some advice about how folks typically handle that. Thanks.
Date: 20 May 2014 15:15
Number of posts: 15
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Once my contract began, I used my new university affiliation. It might be worth holding off and not submitting something until then (e.g., July 1). Be aware that you might have some overlap, where previously submitted work might get an R&R or get published after newer work. But people understand about changing institutions, and aren't we largely judged on our body of work?
I say just hold off until your new gig officially starts.
Just put your new affiliation there unless someone says "no". If the papers are part way through, try to change it and let the journal tell you "no".
Don't ask, just do.
I disagree with other on this. I believe that if most of the work was done at one place, then it should be acknowledged. Just because the publication process is slow, should not take credit from the former place. Assuming that you can still access your old email I don't see a problem with that.
Anon: Tell that to your new institution when you're up for tenure.
The pressure to publish is absurd. You only have so much time. Your former institution didn't do the work, you did. You need to get proper credit for it.
I tend to agree with 8ball on this. You did the work. Where are you now? Unless the former institution made the entire thing possible, which I think is rare, I don't think it matters too much to wait until the new affiliation starts and submit with your new institution. If you feel better, you can amend your acknowledgements: "We'd like to thank University X for their provision of a shared cubicle space with several other graduate students, underpaying me for five years, and the three free meals I consumed at various departmental colloquia during the time I was working on this paper. Without those obstacles, this paper would not have been a reality."
Thanks so much for the input. I really don't have a good sense for how these issues come into play with the tenure process. Will they not give the publications as much weight if there is another university listed? I have 2 first authored manuscripts that were accepted pending revision that I would like to get credit for at my new university…but my contract doesn't officially start until July. Thank you again for giving your advice, I really appreciate it.
List your new affiliation on any publication you can. I've seen new assistant professors who have publications online ahead of print with their new institutions listed as their affiliation well before they even started at the new gig. As soon as you know where you will be try your best to list your new affiliation. Its just the way it works these days.
I too say put the new school as your affiliation. As long as the methods section still says that you conducted the research at your old institution or that the participants were from the subject pool at your old place, then I don't think anyone can really criticize. I think that opponents to this idea are being silly: do you need to list your old email address or old phone number just because that's the phone number you had back when you did the study?
Obviously, changing the method section to indicate your new school would just be lying. If anyone cares THAT MUCH at your new school, then they can choose not to count the paper because you did it before you got there. But, I think that's pretty silly of them as well (although my first chair told me he would only count papers for which I collected the data here - well that would preclude collaborations across schools, no?!).